Office Manager

Posted 1 year ago

Job Descriptions:

  • Supervise cleaning crew and cleanliness of office space
  • Coordinate and participate in office space planning, maintenance and renovations when necessary
  • Monitor and maintain suppliers such as season parking, rental and supplier payments
  • Monitor and maintain office equipment; inventory supplies and order replacement supply as needed
  • Organize pantry, catering, coffee, or other refreshments as needed
  • Assist with travel arrangements for office staff and managers
  • Monitor incoming and outgoing mail; receive and sign for mail/packages from couriers and deliver to proper recipient
  • Conduct clerical duties, including filing, answering phone calls, responding to emails and preparing documents
  • Manage payment collection and cheques
  • Provide assistance with different budgeting and bookkeeping activities
  • Ensure accountant’s month-end closing activities and GST submissions
  • Process payroll transactions in the organisation’s accounting system.
  • Develop and update job descriptions and job specifications
  • Prepare recruitment materials and post jobs to appropriate job board/newspapers/colleges etc
  • Process employee payroll and CPF

Education and Experience:

  • Min. ITE Nitec/Higher Nitec | Fresh Polytechnic Graduates
  • Previous office experience may be requested but this can also be entry level position
  • Competent computer skills including MS Office or equivalent
  • Internet skills including use of e-mails, group messaging and data collection

Key Competencies:

  • Organization and planning skills
  • Work management and prioritizing skills
  • Verbal and written communication skills
  • Numeracy and literacy skills
  • Problem solving ability
  • Attention to detail
  • Flexibility
  • Reliability
  • Teamwork
  • Dependability

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